Google’s Inactivity Policy Update: Millions of Gmail Accounts at Risk

Google is updating its inactivity policy to enhance online security. Inactive accounts are more vulnerable to compromise due to outdated passwords, lack of two-factor authentication, and reduced security checks.

This move is a proactive measure to address potential security risks associated with dormant accounts.

The policy is set to take effect in December 2023. If your personal Google account, including Gmail, remains inactive for a minimum of two years, it may face deactivation. This includes other Google products like Docs, Drive, Meet, Calendar, and Google Photos associated with the account.

The policy applies specifically to personal Google accounts that haven’t been accessed in two years. Accounts associated with organizations, such as schools or businesses, are exempt from this policy.

Google plans a phased deletion approach, starting with accounts created and abandoned.

Users will receive multiple notifications in the months leading up to deletion. Notifications will be sent to both the inactive account and, importantly, to a recovery email if provided.

Regular sign-ins are crucial. Ensure you sign in at least once every two years.

Engaging in various activities such as reading or sending emails, using Google Drive, watching YouTube videos, downloading apps, and using Google Search will also contribute to account activity.

Yes, active subscriptions such as Google One, news publications, or apps linked to your Google account contribute to ongoing account activity. This engagement helps safeguard your account from deletion.

If you haven’t accessed your personal Google account, including Gmail, in the last two years, it falls under the risk category. To check your account status and ensure its safety, review your last sign-in date and take the necessary actions to keep it active.

Yes, if your account is deactivated, all associated content within Google Workspace (Gmail, Docs, Drive, Meet, Calendar) and Google Photos may be permanently deleted. It emphasizes the importance of regular sign-ins to prevent the loss of valuable data.

If you receive notifications about your account’s inactivity, it’s crucial to take action promptly. Sign in to your account and engage in activities like reading emails, and using Google Drive, or other Google services. This will reset the inactivity clock and prevent deletion.

Once an account is deactivated, recovery becomes challenging. However, if you receive notifications about impending deletion, signing in promptly and updating your recovery email information can help prevent deactivation.

Currently, the two-year inactivity rule applies broadly. However, Google may make exceptions based on specific circumstances. It’s advisable to stay informed about any updates or changes to the policy.

Regularly updating your recovery email information is a good practice. In case your account becomes inactive, having a current recovery email on file will ensure you receive timely notifications and can take necessary actions to prevent deletion.

Using Google Sign-in for third-party apps or services is considered account activity. However, it’s essential to ensure that your primary Google account remains active by signing in directly, as third-party activity alone may not be sufficient to prevent deletion.

Yes, you can review your account activity to check the last sign-in date. This information is usually available in your account settings or security settings.

Each Google Account is treated individually. To keep each account active, it’s advisable to sign in at least once every two years for each account.

You can update your recovery email information in your account settings. It’s essential to ensure that this information is current to receive notifications about your account status.